Depot Road, Horsham, West Sussex, RH13 5HR +01403 254932


If your child is not able to attend school you must let the Attendance team know - giving as much notice as possible.

Please look at the tabs below to help guide you.

Absence from learning has been proven to adversely impact upon a pupil’s academic progress. Every school day counts and any absence from school will result in lost learning and a risk of underachievement. 


Please contact the Attendance Officer on 01403 282052 or via email (our preferred way of contact) to [email protected] ideally before 9.00am on the first day of absence, stating your child’s name, tutor group, the reason for absence and your relationship to the child.

For consecutive absence a call or email is not required every day. However, a call is expected after a weekend.

If your child has a sickness bug, please can they remain at home for 48 hours before returning to school.

Medical Appointments

You can report any absence due to a medical appointment in advance via email to [email protected]. Please state your child’s name, tutor group, the nature of the appointment (so the appropriate code can be issued), place and time of the appointment and if the child will be returning to school after the appointment.

All medical appointments should be reported in advance, please do not give your child a letter to bring in with them on the day of the appointment as this is too late and an attendance call will have already been made.

Leaving Early

Please contact the Attendance Officer via email to [email protected] in advance. Full details must be given so that appropriate code can be issued.

Alternatively, you can ring the absence line 01403 282052 on the morning and write a message for the Tutor/Attendance officer on the ELR, full details must be given, and the parent/career signature is required.

Exceptional Circumstances

The Department of Education (DfE) allows the Headteacher the discretion to consider authorising an absence during term time only in ‘exceptional circumstances’. The definition of ‘exceptional’ is rare, significant, unavoidable (cannot be reasonably scheduled at another time) and short.

Whether the absence is ‘exceptional’ is at the Headteacher’s discretion based on their assessment of the situation and can vary from school to school. We will assess each request on an individual basis, considering both the impact missing school will have on the child’s education and any special circumstances of which you make us aware. The school will take into account:

  • The pupil’s age and the stage in their education
  • The timing of the holiday
  • The nature of the holiday
  • The overall attendance pattern of the pupil
  • The progress of the pupil

A leave of absence form must be completed if you would like to take your child/children out of school during term time. You will find this form on Operoo, under the Main Menu and then go to the Form Library. This should be done no less than 14 days before the commencement of the leave of absence.


Attendance Leaflet

Parent Hub